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Events and Festivals

Events and festivals

A lot of hard work goes into planning a successful public event, and the Shire of Harvey is committed to supporting event organisers to put their best foot forward.

If you are organising a public event within the Harvey Region on Shire of Harvey land, you will need to apply for some approvals. 

What is a public event?

A public event is defined as a gathering held within the Shire on private or public land, either indoor or outdoor by an event organiser or the Shire, where people assemble at a given time and place for entertainment, recreation, commercial or community purposes.

A food truck event is a type of prearranged reoccurring event held within the Shire on private or public land, by an event organiser, where mobile food vendors and temporary food stalls form the primary activity. A smaller number of entertainment, recreation, commercial or community activities may be part of the Food Truck Event. 

A market is a type of prearranged reoccurring event held within the Shire on private or public land, either indoor or outdoor by an event organiser, supporting a mix of different trading or stallholder activities including a variety of entertainment, recreation, commercial or community activities.

Food Trucks and Markets will need to demonstrate that they:

  • Contribute to Shire of Harvey as a vibrant destination;
  • Incorporate local business(es) and allow them to take an active role in the event;
  • Create interesting and diverse activities to encourage people to stay longer in the Shire of Harvey;
  • Engage, include, and connect a range of people in our community including the Shire of Harvey, providing diverse opportunities for engagement and participation; and
  • Maximum community impact and minimise community disruption.

Event Application

If your event has any of the following, please complete an Event Application Form:

  • Food and/or alcohol
  • Music or entertainment
  • Stalls
  • Amusement rides
  • Structures being installed

  If you’re unsure, it’s always best to complete the application and we will let you know if no further approvals or permits are required.

How do I get an Event Application?

Please contact our Health Team via email health@harvey.wa.gov.au.

Process for holding an Event

  • Ensure the facility you wish to host your event at is available (email stephanieh@harvey.wa.gov.au )
  • Complete the Event Application Form  and email it to shire@harvey.wa.gov.au
  • We will review your application and provide you a bespoke list of permits and approvals you may require for your event
  • We may set up a meeting with you to discuss and assist with your event requirements
  • You provide the Shire with any outstanding information (such as risk registers and temporary food permits)
  • The Shire will review all documentation and provide an event approval
  • You hold your event!
How long will it take to process my Event Application?
  • For high risk public events or for events over 1,000 people, please allow 12 weeks.
  • For medium risk public events or for events between 500 to 1,000 people, please allow  8 weeks.
  • For low risk public events or for events less than 500 people, please allow  4 weeks.

View the Public Event Risk Matrix.

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