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QUESTION - ORDINARY COUNCIL MEETING

In the interests of accuracy and to assist the administrative Staff please provide a dot point summary of the main points to be addressed.

Please note your address, email and phone will be kept confidential.

Background information

Deputations
  1. A member of the public who raises a question during question time, is to state his or her name and address.
  2. A question may be taken on notice by the Council for later response.
  3. When a question is taken on notice the CEO is to ensure that
    1. a response is given to the member of the public in writing; and
    2. a summary of the response is included in the agenda of the next meeting of the Council.
  4. Where a question relating to a matter in which a relevant person has an interest is directed to the relevant person, the relevant person is to
    1. declare that he or she has an interest in the matter; and
    2. allow another person to respond to the question.
  5. Each member of the public with a question is entitled to ask up to 2 questions before other members of the public will be invited to ask their questions.
  6. Where a member of the public provides written questions then the Presiding Member may elect for the questions to be responded to as normal business correspondence.
  7. The Presiding Member may decide that a public question shall not be responded to where
    1. the same or similar question was asked at a previous meeting, a response was provided and the member of the public is directed to the minutes of the meeting at which the response was provided;
    2. the member of the public uses public question time to make a statement, provided that the Presiding Member has taken all reasonable steps to assist the member of the public to phrase the statement as a question; or
    3. the member of the public asks a question that is offensive or defamatory in nature, provided that the Presiding Member has taken all reasonable steps to assist the member of the public to phrase the question in a manner that is not offensive or defamatory.
  8. A member of the public shall have 2 minutes to submit a question.
  9. The Council, by resolution, may agree to extend public question time.
  10. Where an answer to a question is given at a meeting, a summary of the question and the answer is to be included in the minutes.
Petitions
  1. A petition is to -
    1. be addressed to the President;
    2. be made by electors of the district;
    3. state the request on each page of the petition;
    4. contain the name, address and signature of each elector making the request, and the date each elector signed;
    5. contain a summary of the reasons for the request; and
    6. state the name of the person to whom, and an address at which, notice to the petitioners can be given.
  2. Upon receiving a petition, the local government is to submit the petition to the relevant Officer to be included in his or her deliberations and report on the matter that is the subject of the petition, subject to subclause (3).
  3. At any meeting, the Council is not to vote on any matter that is the subject of a petition presented to that meeting, unless
    1. the matter is the subject of a report included in the agenda; and
    2. the Council has considered the issues raised in the petition.
Presentations
  1. In this clause, a presentation means the acceptance of a gift or an award by the Council on behalf of the local government or the community.
  2. A presentation may be made to the Council at a meeting only with the prior approval of the CEO.

Details